K-12 speech therapy software, built for school-based practice
FERPA-aligned. IEP, Section 504, and MTSS-RTI compatible. PO and invoice purchasing supported. SDPC-compatible Student Data Privacy Agreement available. Therapy withVR fits the constraints of school-based caseloads - with documentation your district compliance review will actually engage with.
Student data privacy - the short version
No audio or video is recorded or stored by Therapy withVR. Session event data (avatars used, emotions triggered, sentences sent, sounds played) is logged with no identifying information beyond the profile name you create. Profile names are AES-encrypted. Data is hosted in the EU (Frankfurt, Germany).
COPPA (US - under 13)
Therapy withVR collects no personally identifiable information from children directly. The clinician creates session profiles; the child inside VR interacts only with avatars. Parental or guardian consent is recommended for any use with a student under 18; the Informed Consent Template includes appropriate language.
FERPA (US - student educational records)
Session-level event data that you choose to associate with a student's name or ID constitutes an education record under FERPA. It stays in your control - access is limited to the clinician account. Districts can request data export or deletion at any time.
Meta Quest age requirements
Meta's own terms set minimum ages for Meta Quest headsets (currently 10+ with parent-managed account). Therapy withVR follows Meta's device-level policy - if Meta permits the headset for the age, the software works. See Meta's parent and guardian guidance (opens in new tab) for current ages.
AI features (optional, off by default)
Therapy withVR includes optional AI features (translation, AI-generated avatar text, transcription) that are off by default. They are only enabled if specific consent is on file. For school settings working with under-18s, the Informed Consent Template includes a dedicated AI consent step that pairs with FERPA, COPPA, and GDPR Article 8 requirements. The EU AI Act page covers the regulatory context for districts in the EU.
Purchasing through the district
- Invoicing and POs: yes. Institutional billing via invoice or purchase order is available for schools and districts. Email hello@withvr.app with your vendor-onboarding requirements.
- Multi-seat / multi-clinician licenses: a 2-10 license team pricing tier is published at €45/seat/month. Larger districts use custom Education pricing.
- Vendor-review documentation: a one-pager for district review committees is available on request. Includes data handling, accessibility, payment terms, and security posture.
- Seat reassignment: seats can be reassigned if a clinician leaves. No per-clinician minimum lock-in.
Classroom logistics
- One headset, many students: silicone face covers are recommended for shared-headset hygiene. Typical cost ~€10 per cover. Headsets and face covers are sold separately by Meta and third-party retailers; withVR does not sell hardware or hygiene supplies.
- Short sessions: sessions can be 10-15 minutes; the software supports quick scenario swaps so you can match your real caseload schedule.
- Parental preview: the plain-language handout is designed to be sent home to families so they know what their child will experience.
- IEP / EHCP goal alignment: the IEP and EHCP Goal-Writing Template shows how to frame goals around access and participation rather than production.
- For district IT: the Compatibility page has the full firewall domain list, supported browsers and operating systems, and Meta Quest network requirements. Schools running 802.1X / eduroam-style networks should read the WiFi section in particular.
External resources for school-based SLPs and district admin
- Student Data Privacy Consortium (SDPC) - the National Data Privacy Agreement is the standard contract many US districts use; Therapy withVR can sign a compatible agreement on request.
- ASHA Schools Practice Portal - Documentation in Schools - guidance on caseload documentation, IEP records, and FERPA-aligned record-keeping.
- IDEA - Individuals with Disabilities Education Act portal - the legislative framework underpinning IEPs in the United States.
- UK Government EHC plan guidance - for schools and SLTs working under the Children and Families Act 2014.
- US Department of Education FERPA Center - authoritative reference for FERPA-aligned data handling.
Next step for your district
Include your district name and rough caseload size, and we will follow up with documentation your procurement team can use.